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How to Give Your Landlord Notice When Moving Out

By Max LynchFebruary 8, 2017How-to, journal, Useful Infomation

Unless you have purchased property and pay a mortgage, moving houses is just a part of life. However, you will most likely have a harder time getting approved for a home loan in the future if you don’t handle things responsibly in the present. Submitting a well-timed move out notice is more than important, it’s the law in most states. Failing to inform your landlord of your plans is subject to civil litigation, and that can get very expensive.

Whether you have fines and fees to pay or not, ending a contract with a landlord through writing is necessary. Unfortunately, many people don’t know how to write a 30-day notice. After all, such subjects are not taught in schools and can only be learned through experience. When your money, future, and reputation are on the line, it helps to know what you’re doing.

Procedure for Writing and Submitting Your Intent to Vacate Letter

Needing to move out of your house or apartment due to unexpected circumstances is not a rare occurrence. In fact, millions of people do it every year biwuvv6. Some tenants, however, neglect their responsibilities as per the lease, and the reasons why are many. For example, facing a terrible landlord one last time to say goodbye can be bittersweet, not to mention difficult. To give your landlord proper legal notice when planning to move out, avoiding costly litigation or upsetting drama, certain steps should always be taken.

Step One: Know the Terms of Your Lease

It won’t matter whether you give a 30-day notice to move or not if your lease does not allow it. Additionally, your lease will clearly specify how and when you are obligated to submit your move out notice. Hopefully, you read the terms of your lease before you signed it. If not, now is certainly the time to become familiar with it.

The lease you signed will list the terms of your agreement, including the following:

  • How long the lease agreement is in effect
  • Start and end dates of the agreement
  • How many days’ notice tenants need to give before moving out
  • Penalties of early lease termination

Keep in mind that you may end up owing a security deposit, additional rent, or something else. It’s always an option to give more notice than is required in the lease, although that won’t necessarily offset the final fees.  

Step Two: State Your Intentions in an Intent to Vacate Letter

Whether you have been asked to leave by the landlord or are moving because of major life changes, writing an official Intent to Vacate letter is imperative.  Be sure to include the following pieces of information in your letter to ensure the process goes smoothly:

  • Your full address, including your apartment, lot, or unit number
  • The full address of the landlord or property manager
  • The current date
  • Your contact information, including phone number and email

Be sure to state the reason you’re moving in the body of the letter. Add as many details as possible, including the following:

  • What day you plan to move out
  • Whether you will be getting another tenant to take over the lease

NOTE: Some properties do not allow for this option. See your lease for details.

  • If you plan to clean the residence to receive your full or partial deposit back.
  • Roommate signatures (if applicable)
  • Forwarding address where your remaining deposit can be sent

PRO TIP: Take pictures of the residence upon moving out to protect yourself against landlords who try to unjustly keep your deposit.

Step Three: Keep a Copy

When all is done, your records will be the only indicator of the events that transpired after your 30-day notice to move was submitted to the landlord or property manager. Keep a copy of the letter in a safe place. To ensure the proper parties receive the letter on time, send it via certified mail or deliver it in person.

The steps mentioned here will help you avoid having unnecessary or embarrassing legal action taken against you. It can also prevent the withholding of your deposit in the event of a dispute.